We’re Hiring: HR & Admin Manager at World IT LTD

Core Work Responsibilities:

1. Recruitment & Talent Acquisition

• Develop and update job descriptions with department heads.
• Post job advertisements on portals and social media.
• Screen resumes, shortlist candidates, and schedule interviews.
• Conduct initial HR interviews and coordinate technical tests/interviews.
• Ensure timely onboarding, documentation, and orientation of new hires.

2. Employee Records & Documentation

• Maintain and regularly update employee files (physical & digital).
• Ensure all employment contracts, NDAs, and policy documents are signed and stored properly.
• Handle background checks and verify educational and professional credentials.

3. Attendance & Leave Management

• Oversee biometric/online attendance systems.
• Maintain accurate leave records (casual, sick, earned, maternity, etc.).
• Ensure leave approvals are in line with company policy and reflected in payroll.

4. Payroll & Compensation Support

• Coordinate with accounts for monthly payroll processing.
• Maintain salary structure, increment records, and bonuses.
• Ensure compliance with local labor laws and tax regulations (like income tax, PF, etc.).

5. Performance Management & Appraisal

• Develop KPIs and evaluation formats in collaboration with department heads.
• Organize quarterly/semi-annual/annual performance reviews.
• Document performance outcomes and keep a database for promotion/increment tracking.

6. Training & Development

• Identify skill gaps and coordinate internal/external training sessions.
• Maintain training calendars and feedback records.
• Assist in career development planning with department leads.

7. HR Policies & Compliance

• Draft and update company policies, code of conduct, and employee handbooks.
• Ensure all HR practices comply with Bangladesh Labor Law and international standards.
• Handle internal investigations, grievances, and disciplinary actions.

8. Employee Engagement & Culture

• Plan team-building activities, birthday celebrations, and company events.
• Conduct periodic employee satisfaction surveys.
• Maintain open communication channels between staff and management.

9. Office Administration & Facilities Management

• Oversee procurement of office supplies and equipment.
• Ensure upkeep of office space, furniture, and hygiene.
• Supervise security, office maintenance, and utility services.

10. IT Assets and Access Coordination

• Coordinate with IT support to allocate laptops/desktops and ensure return on exit.
• Manage official email IDs, system access, and software license distribution.
• Revoke access for outgoing employees to protect company data.

11. Separation & Exit Formalities

• Conduct exit interviews and collect feedback.
• Ensure clearance from departments and return of company property.
• Process final settlement in coordination with the accounts team.

12. Administrative Budget & Vendor Management

• Manage HR/admin-related budgets (recruitment, training, events, etc.).
• Deal with vendors for office equipment, internet, utility services, and maintenance contracts.
• Track service quality and renew contracts on time.

Optional Responsibilities (if required)

• Support in organizing company branding events, seminars, or client visits.
  
• Assist with ISO or other quality certifications regarding HR documentation.
  
• Provide reports to the management on HR KPIs (headcount, attrition, etc.).

Reporting Line

• Reports to: Chief Operating Officer / Managing Director / CTO (as applicable)
• Coordinates with: All department heads, Accounts, IT Support

Required Technical & IT Skills for HR & Admin Executive at World IT Ltd.

1.HRMS/HRIS Software Proficiency

• Experience with Human Resource Management Systems like:
  

• PiHR/ Zoho People / BambooHR / Bitrix24 / Deel / Oracle HCM
  
• Ability to manage:
  
  • Digital employee records
    
  • Attendance & leave automation
    
  • Appraisal and training modules
    
  • Payroll syncing

2.Microsoft Office / Google Workspace Skills

• Google Workspace (preferred):
  
  • Google Sheets (advanced formulas, filters, conditional formatting)
    
  • Google Docs (for drafting policies, letters)
    
  • Google Calendar (interview scheduling, team coordination)
    
  • Google Drive (file & record management, permission setting)
    
• Microsoft Office (as alternative):
  
  • Excel (data analysis, HR metrics, payroll support)
    
  • Word (offer letters, contracts)
    
  • PowerPoint (HR presentations, onboarding decks)

3.Communication Tools Proficiency

• Must be fluent in handling:
  
  • Slack / Microsoft Teams / Google Chat
    
  • Company-wide broadcast, departmental chats, HR support threads
    
  • Calendar integrations and reminders

4.Project & Task Management Tools

• Working knowledge of:
  
  • Trello, Asana, ClickUp, or Notion
    
  • Creating HR task boards (e.g., hiring pipeline, onboarding checklist)
  • Collaborating with R&D, Sales, or Digital Marketing heads for HR planning

5.Basic IT Troubleshooting & Coordination

• Should understand:
  
  • Basic troubleshooting steps for attendance devices or HR software access
    
  • Escalation protocols to IT Support department for software/hardware issues
    
  • Inventory tagging and system access lifecycle (new joiner/offboarding process)

6.Data Security & Access Management Awareness

• Should be familiar with:
  
  • Google Admin Console basics (to coordinate email access with IT)
    
  • Understanding of data privacy regulations (GDPR/local law)
  • Role-based access policy coordination with IT team

7.Digital Collaboration Tools

• Proficiency in:
  
  • Google Meet, Zoom, Microsoft Teams
    
  • For interviews, training, and team sessions
  • Recording meetings or sharing interview links/documents securely

8.Document & Form Management

• Competency in:
  
  • Google Forms / Type form for employee feedback, surveys, onboarding forms
  • Creating structured response forms for performance reviews and training feedback

9.Basic Web/Tech Awareness (Recommended)

• Understanding of company’s:
  
  • Service domains (Digital Marketing, UI/UX, App Development, AI & Cybersecurity, etc.)
    
  • Department structure to assign roles and responsibilities properly
  • Familiarity with basic website CMS (WordPress) for internal HR blog/noticeboard updates is a plus

10.Analytics & Reporting Skills

• Ability to generate HR dashboards (e.g., in Google Sheets or Data Studio):
  
  • Recruitment funnel analysis
    
  • Attrition rate
    
  • Performance ratings breakdown
  • Training hours/ROI